Purpose of the Role

Provide direction and leadership to ensure that the standards of corporate governance are met and that the board and directors fulfil their statutory requirements.

RESPONSIBILITIES (BUT NOT LIMITED TO THE FOLLOWING):

1. Drives the Department’s Corporate Governance Strategy

• Define the strategic role of Corporate Governance in the overall strategy of the organisation
• Manage the effective execution of the Board Resolution matrix
• Ensure timeous dispatch of Board Packs
• Provide consultative support to managers and board on all governance matters
• Ensures that cohesive governance and risk management policies are in place to clearly define
• responsibilities, processes, delegations, and decision-making powers; and to fully comply with
• organisational, business, tax, and regulatory requirements.
• Works with peers to improve operational systems, processes, and policies to support management
• reporting, information flow and management, business processes and organisational planning
• Leads the Department and oversees its functions, resources and outputs including business and financial
• management, human resource management, facilities, information, and communications technology
• (ICT), and office administration.
• Ensures Compliance for all Statutory and Regulatory bodies

• Ensure that statutory deadlines are met, and that the statutory and regulatory disclosures are validated.
• Ensure compliance with good practices outlined in King II Code of Corporate Governance
• Interact with key stakeholders including amongst others: Shareholder, Board, and Executive Committee as prescribed by the King IV Report on Corporate Governance
• Comply with all the statutory provisions of the Companies Act, including the lodgement of all documents with the Companies and Intellectual Property Registration Office
• Maintain and update company register of members
• Ensure compliance with the company’s Memorandum and Articles of Association and effecting any changes to meet the needs of the company.
• Collate information from relevant departments and prepare quarterly, mid-year and annual report for distribution to all stakeholders
• Co-ordinate the publication and distribution of the company’s annual report and accounts in consultation with directors
• Certify in the annual financial statements of the company that the Organisation has lodged all returns required of a public company and that all these returns are true, correct and up to date.
• Ensure that all letterheads, notices and other official stationery and publications of the company display the correct name of the company, registration number, registered office and names of the directors and company secretary.
• Ensure a compliant culture within organisation
• Statutory registers and books are maintained
• All statutory returns are timeously lodged as per legislation
• All company performance reports are timeously prepared and submitted

MINIMUM EDUCATIONAL QUALIFICATIONS

• LLB /BCom Law, Bachelor’s Degree in Public Administration and or Chartered Institute of Secretaries (CIS)
• Qualification
• A Masters in Law or Masters in Public Administration will be an added advantage
• A Certificate in MFMA or the ability to acquire it within the first 18 months of employment

SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED

• Minimum of 8 years of experience in a Corporate Secretariat or legal environment with minimum of (3) years’ should be at management level
• Experience COSEC role, with Board support and interface is important
• Acquired skills in document management, the latest approaches overall Board management
• Completed the IDoSA or CISA courses will be an advantage

GENERAL MANAGEMENT SKILLS:

Clear and Concise Communication is crucial (Complex). Written and verbal communication clarity is essential. Facilitation (Basic), Customer Service (Complex), Relationship Management, Teamwork.Financial, Accounting and Budgeting (Basic), Organisational Management and Principles (Basic), Human Resource Management (Basic), Risk Management (Complex), Planning and Organising (Complex), Problem Solving (Complex), Gather and analyse information (Complex), Coaching (Basic), Performance Management (Basic), Networking (Basic), Strategic Perspective (Basic), Commercial Awareness (Basic), Maintain zero tolerance for internal audit findings.